Spring Convention & Trade Show

Tuesday, April 30, 2024:

Where is CMS going – The future of regulatory processes?
Crystal Bowens, DHA, MSN, LNHA, RN, GERO-BC, PMP
Vice President, Regulatory & Clinical Services

AHCA/NCAL The regulatory environment for long-term care providers has shifted significantly over the last decade to include what feels like greater scrutiny. The purpose of this presentation is to share with providers what is causing some of these shifts from a historical perspective, discuss how these changes are affecting the current environment, and anticipate what we may see in the future. In addition, we will share with providers the areas AHCA is advocating for as it relates to improvements in the survey and enforcement environment.

Quality Measure Spotlight: Long-Stay UTIs and Pressure Ulcers
Amy Miller, Director of Clinical and Regulatory – AHCA/NCAL

A focus on two key quality measures for Oklahoma facilities to target improvement efforts - long-stay UTIs and pressure injuries/ulcers. We will review the technical criteria for the measures, accurate MDS coding and key steps to improve measure performance.

Leadership Strategies for Long-term Care Nurses

Dr. Diana Sturdevant, Research Assistant Professor

Teri Round, BSN, MSN OU Health Sciences

Fran and Earl Ziegler College of Nursing

Effective leadership is an important aspect of long-term care nursing. Effective leadership practices help create a healthy work environment and can improve both resident and staff experiences and outcomes. Developing leadership skills of nurses across the long-term care continuum is critical to providing high-quality care. This presentation will discuss evidence-based practices that nurses in both formal and informal leadership roles can use to enhance their skills.

Psychoactive Medications
Linda Farrar, RN, LNHA, Oklahoma Clinical Consultant - LICA Med-Man

CMS made an announcement in their December Open Door Forum that surveys would have a focus on the reduction of off-label, inappropriate use of psychotropics. This session delves into the critical aspects of antipsychotic medications in long-term care settings. This educational session will review the essential strategies to monitor and target behaviors, the relationship between pain management and psychotropic medications, and best practices for pain management. Linda will also cover the importance of documentation and collaboration with the interdisciplinary team.

Checking the Pulse of Your Facility with the Facility Assessment

Facility Assessment Pulse Guide

Veronica Ceaser, VP of Clinical Reimbursement - Southwest LTC

With the proposed final rule having updated requirements to the Facility Assessment, it is important to understand what the Facility Assessment is and make sure your Facility Assessment is comprehensive. Facility Assessments should be updated as your facility changes and AT LEAST ANNUALLY. This session will discuss the components of the facility assessments and how to ensure your assessment reflects an accurate picture of your facility.

QAPI: Real Tips on how to make QAPI a real tool for Facility
Linda Farrar, RN, LNHA, Oklahoma Clinical Consultant - LICA Med-Man

QAPI can either be “one more thing” or it can actually drive quality in nursing facilities. It’s a choice. This session will provide some practical, usable tools for providers to use to implement an effective QAPI process in the facility in order to significantly enhance the quality of care and quality of life provided in the long-term care setting.

• Bridging the Gap QAPI Form
• Performance Improvement Plan Template
• QAPI Self Assessment Tool
• QAPI....Beyond Theory
• Quality Assurance Risk Potential Form 
• QAPI Meeting Agenda Sample

SNF Data Tracking and Trending using LTC Trend Tracker

Valerie Williams, Research Associate - AHCA/NCAL

Learn the potential of LTC Trend Tracker and how it can help your organization harness the often-untapped power of the data you collect. This session will provide an overview of LTC Trend Tracker for assisted living communities and skilled nursing facilities to understand its quality improvement and organizational performance benefits. You will learn how to use LTC Trend Tracker to support implementation of quality programs, pursue operational excellence, and enhance external negotiations with entities such as hospitals, managed care organizations, and other networks.

Disaster Preparedness…What Every Facility Needs to Do!
Speaker: Kenneth Daily, LNHA, President, Elder Care Systems Group, Life Safety and Emergency Management Specialist

• Environmental
• OSO 19-06 Em Prep Update Appendix Z
• OSO-21-15 Emergency Preparedness - Apprndix Z March 2021
• ETag Survey Preparation Tool
• OCP Active Shooter Tabletop

The Healthcare Professional's Guide to ChatGPT and AI Tools

Bucky Dodd, CEO, Principal Consultant - ClearKinetic

This session will introduce you to generative artificial intelligence (AI) and its applications in healthcare workplaces. Through live demonstrations and discussions, you will learn about features and functionality of common AI tools like ChatGPT. You will also explore the potential of these tools to improve productivity and efficiency through demonstrations of practical use cases in business settings. Finally, you will learn about effective practices for using generative AI tools for performing common workplace tasks.

Wednesday, May 1, 2024:

Change that Tune: A path to clinical, employee and financial outcomes through person directed systems Rebecca Priest, Director of Community Solutions - Pioneer Network Practical and achievable path to growing person directed culture in your organization to drive to financial, clinical, and staffing stability and success.

Quality Award Journey for Assisted Living Facilities
Natashia Mason, MSN, RN, Director of Strategic Initiatives
Care Providers Oklahoma

The AHCA/NCAL National Quality award program is a three-level program that evaluates the organization’s capabilities among nationally recognized standards for excellence. This program will explore two of the three levels: the Bronze - Commitment to Quality and the Silver - Achievement in Quality. This program will explore the application process for Bronze and Silver, as well as discussion of the benefits of pursuing the quality journey. Lastly, we will discuss the resources available to assist with the application process, including on-demand trainings, live trainings, and self-assessments to determine application readiness.

Payment and Reporting Cost for Oklahoma’s ICF/IID Enhanced Payment Program
Chris Murphy, CPA, Partner / Senior Living & Long-term Care – FORV/S

During 2023, the Oklahoma Health Care Authority implemented a new plan to provide additional Medicaid reimbursement for ICFs/IID that provide Vocational or Day Services. In addition to the enhanced Medicaid reimbursement, participating providers will have increased responsibilities for identifying and reporting costs in their annual Medicaid cost reports. Understanding how the additional payments work, how to report the additional costs, and how those reported costs will affect payment rates is crucial to successful participation in the program.

Care Planning for Activities and Social Services
Linda Farrar, RN, LNHA, Oklahoma Clinical Consultant - LICA Med-man

This session will cover the intricacies of care planning for Activity Directors and Social Service staff in Long-Term Care Communities including the federal regulatory requirements related to creating the care plan. The session will also dive into Baseline Care Plans, including when they are developed and what should be included.

Understanding Guardianships, Powers of Attorney, Advanced Directives and DNR paperwork
Gina Cheatham, Attorney - DeYong & Cheatham, PA

This presentation will explain various legal documents that facilities are presented with on a routine basis. We will discuss the Oklahoma laws that govern these documents and how to interpret the language of the documents as it applies to the resident’s care in the facility.

PDPM Update with October 2023 MDS Changes
Sherri Robbins, Senior Manager Consultant – FORV/S

MDS changes effective October 1, 2023, changed some data elements regarding capturing information that impacts the Patient Driven Payment Model (PDPM) and Medicare reimbursement. Join us for this session to learn those specific data elements and why an interdisciplinary approach to MDS completion is important to success under PDPM.

Target, Probe, & Educate Audits: What Providers Need to Know
Sherri Robbins, Senior Manager Consultant - FORV/S

Beginning in 2023 CMS mandated that all Medicare Administrative Contractors (MACs) conduct pre-payment reviews on 5 Medicare Part A claims for all SNF providers nationwide with few exceptions. With these audits being pre-payment, providers will not be paid for these claims until they have cleared the review process and are approved. Join us for this session to learn best practices in team preparedness and submitting medical record information

Thursday, May 2, 2024:

Behavioral Health: Addressing Mental Illness
Speaker: Barbara Speedling, Quality of Life Specialist – Innovations for Quality Living

As the number of residents living in AL/SNF communities diagnosed with mental illness increases, the competency and skill sets of the staff become vital to successfully managing the needs of this population. Unlike dementia, a diagnosis of schizophrenia, bipolar depression, obsessive compulsive disorder, or other chronic mental illness requires a working knowledge of the symptoms and how the disease impacts the individual. This session is designed to provide basic, common-sense information on these mental health challenges. The most effective avenues to assessment and care planning, as well as helping residents to find satisfaction and a quality of life in the management of their disease are central to these conversations.

Each presentation will provide an overview of the symptoms and behaviors associated with each diagnosis and the impact on quality of life. There will be discussion of approaches to achieving a holistic assessment, distinguishing symptoms from reactions and personality. And lastly, elements of an effective, person-centered, person-directed care plan to address the behavioral health needs of residents with the diagnosis will be discussed.

• Part One
• Part Two

Medicare & Medicaid Reimbursement Update
Chris Murphy, CPA, Partner - FORV/S

With the Public Health Emergency winding down, skilled nursing facilities are settling into their new normal. In this session, we discuss the impacts of that new normal on Medicaid rates, public information disclosure and Medicare reporting requirements.

OSHA Recordkeeping Made Easy
Jason Hudson, Director
OSHA Consultation Division – Oklahoma Department of Labor

The objective of this presentation is to present an awareness of the key provisions of the 29 CFR Part 1904 OSHA Recordkeeping Regulation. Topics will cover OSHA Recordkeeping requirements, Electronic Recordkeeping, and Injury Report along with all recent changes. At the end of the training session, the audience should be familiar with major elements of the regulation and all the recent changes

Oklahoma Medical Marijuana Updates and Trends
Gina Cheatham, Attorney
DeYong & Cheatham, P.A.

This presentation will provide an overview of Oklahoma’s Medical Marijuana laws and provide an update regarding the application of the law since it became effective in Oklahoma. We will also discuss the impact of medical marijuana on facility operations related to employees and residents.